Jackrabbit Care

Open your browser, sign in, and run your childcare or youth program from one place. Jackrabbit Care walks you through setup in minutes: import family records from spreadsheets, build rooms, set age groups and capacity rules, and publish your schedule. Create digital enrollment forms with required fields for immunizations, allergies, and pickup permissions, then post a link on your site or social channels. As parents submit applications, Jackrabbit automatically queues them by priority, flags conflicts, collects e-signatures, and confirms spots based on the rules you choose. Families instantly get access to a parent portal to update details and view upcoming sessions.

Each morning, switch on kiosk mode at the front desk. Children check in with a PIN or guardian QR code; teachers see real-time rosters and ratios by room. Move children between rooms with a drag, and the system keeps capacity and supervision in check. Log attendance, naps, meals, diaper changes, and medications from any tablet. Document incidents with photos and signatures. Staff clock in on the same screen, so hours feed straight to payroll exports. Lesson plans and activity notes can be copied week to week, making it easy for substitutes to step in.

Tuition runs itself once you define your billing rules. Pick weekly, biweekly, or monthly cycles; set part-time or drop-in rates; add sibling discounts or agency subsidies; and choose whether to prorate mid-cycle start dates. Jackrabbit generates invoices, schedules auto-drafts via card or ACH, and sends receipts without you lifting a finger. Need exceptions? Override a single invoice, credit an account, or issue a refund in seconds. End-of-day reconciliation summarizes POS payments and deposits. Push transaction data to QuickBooks Online and track aging, revenue by program, and utilization with built-in reports.

Keep families informed with targeted email or SMS—templates for closures, reminders, and newsletters are ready to use. Share photos and daily summaries through the portal, and post events with RSVP links to fill camps fast. Directors rely on dashboards for capacity forecasts, waitlist conversion, licensing ratios, expiring certifications, and attendance anomalies. Multi-location support lets you standardize forms and fees while giving site leaders limited permissions. When auditors visit, pull immunization histories, incident logs, and sign-in sheets in a few clicks. New to the platform? Guided checklists and a support team ensure you go live on your timeline.